Graduate Assistants – (Open to Domestic and International Students)

Student Hiring Forms

Department Generated Forms
SPIN Credit (DocuSign)
Student Worker Termination Form (DocuSign)
Student Generated Forms
Foreign National Info. Form (PDF)

Mandatory Documents for ALL First Time Hires

As required by the Immigration Reform and Control Act of 1986, you are required to provide proof of your identity and employment eligibility in the United States by completing the I9. This form must be completed by the employee on or before the first day of hire via the Paycom system and the employer verification must be completed within the first 3 days of hire. You will not be inputted into the payroll system until the form is received by the payroll department. Students will be contacted by a Human Resources representative to complete the I9 form.

For all Student Hiring Procedures Please Note:

  • The forms must be routed and completed in accordance with the instructions on the DocuSign or SPIN Credit. If there is information missing, the form will be rejected and returned to the department.
  • A student must have a non-union employee as supervisor who will be responsible for overseeing work and maintaining accurate time records (See Time and Attendance – Supervisor Instructions below).
  • Upon receipt of the completed DocuSigns and required signed documents students will receive a system generated email from Paycom. Graduate Assistants will not be included within the Paycom system. 
  • If the student does not receive the secure email, they should inform the supervisor who should contact Payroll@fdu.edu for assistance and include student name and ID number with brief description of the issue.
  • Once the student has been added to the Paycom payroll system, the supervisor listed on the completed documents will see the student listed in their Paycom account on the “Client Side”. If the supervisor does not see the student listed under “Teams” they should contact Payroll@fdu.edu with the student’s name, ID number and a brief description of the issue.

To Hire Graduate Assistants Including International Student Graduate Assistants

  • The Grad SPIN-Credit form can be found linked above in “Department Generated Forms” area.
  • The SPIN Credit form must be completed by the department and sent to Enrollment Services to confirm enrollment in the current semester.
  • The SPIN Credit form is for one semester only.
  • Additional documentation requirements for international students below**

**International Students – Additional Documentation Requirements**

International students must provide additional documentation when hired as either a non-FWS student worker or Graduate Assistant.

  • Signed Social Security Card
  • International Documentation – Passport, Visa, I-20, etc.
  • Foreign National Information Form (PDF)
  • Completed Student I-9
  • SPN DocuSign
  • After hiring, an International W-4 Form will be generated by Payroll and sent to the student. The student must sign and return to the Payroll Department.

Student Worker Emails

If the hiring department requires a working student to have access to certain software, a departmental drive, or for communication standards, a specific work email address can be created for that individual student.  Student work email addresses will follow a “SW-(Student Name)@fdu.edu” format and can be created by the direct supervisor completing the Student Workers Account Request form.  

Student work emails are automatically disabled at the end of each semester and must be renewed by re-submitting the Student Workers Account Request form and choosing the “Returning Student Worker” option.