Purchasing

Purchasing Department

The mission of the Purchasing Department of Fairleigh Dickinson University is to obtain all goods and services necessary for students, faculty, and staff in a cost effective and efficient manner. We strive to provide value added service to the academic and administrative community in support of the University’s mission.

The Purchasing Department maintains a commitment to excellence through professional ethics and practices. We abide by the University’s Purchasing Policies and Procedures while aiming to develop and implement operational procedures that provide the highest level of service.

Contact the Purchasing Department

• requisitions@fdu.edu for purchase order submissions only
• purchaseorder@fdu.edu is only used by Purchasing to send PO’s to the vendor and departments.
• purchasing@fdu.edu for general inquiries and follow ups

Please keep the conversation in the mailbox where it originated.

Purchase Orders

A Purchase Order is defined as a contract between the University and vendor for goods and/or services. Using a purchase order to initiate purchases provides the means to ensure that each transaction is covered by a proper contract detailing commodities, prices, terms, and conditions.

PURCHASE ORDERS MUST BE APPROVED BEFORE ANY GOODS OR SERVICES ARE RECEIVED.

The Purchasing Department has the right and responsibility to question and require proper documentation to support requisitions. Please attach all quotes, proposals and pertinent documents to your purchase order upon submission.

Please feel free to contact us at purchasing@fdu.edu.

• Purchasing Policies and Procedures
• Guide to Processing and Submitting a Purchase Order
• Approved Printer List
• Online Purchase Order Form (Remote Access via VPN only)
• PO Terms and Conditions
• Vendor Reference Guide for Standard Goods and Services: a list of approved vendors is found in Self-Service under Daily Work > Financial Management > Approved Vendors. This listing is a quick reference guide, and it does not represent a complete vendor list. If you cannot find an item from one of these suggested vendors, please contact the Purchasing department for assistance. In most cases, a prerequisite for a new vendor is that they must accept a purchase order and our terms and conditions. If the vendor will be coming on campus, a current Certificate of Insurance is required. It will be reviewed and approved by Risk Management before the purchase order can be issued.
• IT related purchases – see section 5.2F of the Purchasing Policies and Procedures https://it.fdu.edu/lenovo-pc-laptop-accessories/

Check Requests vs Purchase Orders

These frequently used services belong on a Check Request, not on a PO:

• Independent Contractors
• Memberships and Conference Registrations
• Hotel / Travel for staff only. All student related travel must go on a purchase order.

Please see the following complete list of purchases that belong on a check request.